Outlook 2007 is a software program you can use to manage your meetings. Your meetings will appear on your Outlook calendar and you can sync this with your online calendars and smartphone. Use it as a time management tool to keep updated on important events in your life. Setting up meetings can be done by using the Calendar section of Outlook.
Step 1
Open Outlook and select the “Calendar” button on the Navigation Pane. Select “File” on the menu bar. Select “New” and “Appointment.” An untitled appointment opens. Add a subject in the “Subject” field. Insert a location in the “Location” field. Select a meeting start time by clicking the “Start time” drop-down list. Specify a date and time. Select a meeting end time by clicking the “End time” drop-down list. Specify a date and time. Indicate if this is an all day meeting by checking the “All Day Event” button. Add notes about this meeting by typing them in the notes pane.
Step 2
Invite people to the meeting by clicking the “Invite Attendees” button. Add people to your meeting by typing their names in the “To” field of the invite. Check to see if they are available for your meeting by clicking the “Scheduling” button. This feature will display everyone’s calendar on the network. It will display openings if they are available for the meeting. This works on a network on an Exchange environment.
Step 3
Remind people about the meeting by clicking the “Reminder” drop-down list. Change the “Show As” time to “Busy” so this time is booked for your meeting. If this meeting will occur on a regularly scheduled basis, click the “Recurrence” button and set the recurrence pattern. Specify the frequency of the meeting in the section for “Recurrence Pattern” and “Range of Recurrence”. Click “OK” when done.
Step 4
Send the meeting invite when you are done with your specifications. Press the “Send” button. Your meeting will be saved to your Outlook calendar.